Estrelis vs. Spreadsheets
Most healthcare equipment planning still happens in spreadsheets. Here's why teams are switching to purpose-built software.
| Capability | Spreadsheets | Estrelis |
|---|---|---|
| Equipment Catalog | Manual lookups across files | Centralized AI-powered catalog with 295K+ items |
| Spec Matching | Copy-paste from vendor sheets | AI matches specs automatically with confidence scores |
| Budget Tracking | Manual formulas, version confusion | Real-time rollups by department, building, phase |
| Revit Integration | Manual export/import of room lists | Two-way sync via desktop plugin |
| Multi-User Collaboration | File locking, merge conflicts | Real-time multi-user with role-based access |
| Procurement | Separate emails and documents | RFQ generation, quote comparison, PO creation |
| Client Review | Email PDF attachments | Secure client portal with magic link access |
| Discontinued Items | Discovered at procurement | AI flags end-of-life items proactively |
| Field Inventory | Paper forms, manual entry | iPad with 360° photos and barcode scanning |
| Audit Trail | No history of changes | Full change tracking and version history |
The Real Cost of Spreadsheets
Spreadsheet-based planning doesn't just slow teams down — it introduces errors that compound across large projects. A mismatched catalog item, an outdated price, or a missed discontinued product can cascade into change orders, procurement delays, and budget overruns that cost far more than the planning tool itself.
- Version control issues lead to duplicate or conflicting equipment lists
- Manual catalog lookups consume hours per project
- Discontinued items discovered too late in procurement
- Budget reconciliation requires days of manual formula checking
- No audit trail when stakeholders question planning decisions
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